Archived Monday Cash Office UPS Process Help

[EagleEye]

Hey everyone, calling on those cash office TMs and GSAs to hopefully give me a rundown of how the UPS process works on Monday in the cash office. I haven't worked on Monday in there so I'm not sure what to do. I know the check bag gets the checks and then gets sealed but how do you get the shipping label? And when does the UPS bag need to be moved to another location? I just don't want to forget to put it somewhere else and have it be missed by the driver.

 

[Cel]

Process at my (former) store (less than a week out of date, not 5 years 😉 ) -

1) Bring the bag out with you when you leave after the CO process
2) Get on a workbench PC. You'll need the UPS Campus Ship login and password for your store. Ask someone else who has done CO on monday if you don't know it and there isn't a set of printed instructions in the slider drawer, which is where we left ours.
3) Get on UPS Campus Ship via workbench. You can either add it to your quick links (it has an edit button on that) or search for UPS on the search bar.
4) Log in. On the address book, hit all addresses and it'll give you one choice which for us was the Denver CO-OP. Select that.
5) Set the weight to 1 lb (D-Volume p-fresh store, so we had at most like 10-15 checks a day. Miiiight need to be higher if your store sees a lot of check volume)
6) Ship Now
7) go through the confirm screen and where it asks you whether you want to print a label, you do.
8) Print, fold in half, stick in the windowed mini-envelope on the front (if there isn't one, you'll need to go back into the CO and put one on, there should be some near where the empty UPS bags are kept), seal mini-envelope and big envelope
9) Bring to guest services, and put in the AP lockup drawer. Sign and date the UPS check log in the binder in there. Officially it's supposed to be there by 9 AM I believe, may vary by store. Our UPS pickup was never there before like 2 PM.

 

[redandkhaki]

what the heck.. we do none of this. So weird how things can be so different!

 

[bullseyekindaguy]

Our store had a different CampusShip login for 239. And the CO destination wasn't in anyone else's address book.

If this is the case, you may need to call a sister store for the login and password (obviously subbing their store number for yours).

 

[Jill of All Trades]

My store does it exactly the same way as Cel's does. Look around the CO for a set of instructions with the username and password for campus ship

 

[awbuckit]

At my store, the green and yellow envelopes and the coupon bag go to TMSC and get placed in a red and white mailbox that goes to corp. The hr tm will take it back to receiving or the lady back there will come get it on her lunch and then she prints the label and seals it up. I guess I have it pretty easy... lol

 

[Cel]

We're referring to the checks, not the audit envelopes or coupon bag. Those are normally shipped seperately via UPS overnight, not intra-store mail.

 

[redeye58]

Our CO weighs the bag the day before (they have a small digital scale) then prints the label out at TMSC the next AM before going into CO. They'll usually round the weight up to the next half pound.